Administrative / Document Control Officer at Tiger Shipping Agencies

Job Description

• Maintain a safe and secure working environment by ensuring compliance with health and safety regulations.
• Organize and maintain the office filing system, including electronic and hard copy documents.
• Process and track invoices, purchase orders, and other financial documents as required.
• Manage inventory of office supplies and equipment and order new supplies as needed.
• Identifying and numbering documents that come into the department or organization.
• Converting paper documents to digital format by scanning them
• Distributing documents to the relevant people, departments or organizations, and letting them know when they need to take action on a document as part of a process.
• Preparing and updating document control procedures for the company
• Making sure that departments are following the correct procedures in the document flow process.
• Using an electronic document management system (EDMS) such as SharePoint, to index, store and retrieve a wide variety of document types.
• Assisting in the creation of a new document library
• Retrieving files for colleagues and customers when needed
• Reporting errors or developments in our documentation
• Maintaining the security of confidential documents.