Front Desk and Facilities Coordinator at LiveScore Group

The Role

• We are seeking a Front Desk and Facilities Coordinator to join LiveScore Group's Lagos office!
• This position offers the chance to handle the front office reception and facilities duties, with a goal to offer a superb customer service experience to both visitors and employees.

Key Responsibilities

• Acting as the first point of contact to visitors, welcoming guests and answering phone calls.
• Effective management of the reception area, keeping it tidy and well equipped with necessary supplies.
• Ensure that safety standards are met and followed throughout the facility.
• Management (directly or indirectly where applicable) of facility staff (cleaners, security personnel, etc.).
• Liaise with Facilities Manager.
• Inspect buildings' structures to determine the need for repairs or renovations.
• Direct visitors to the appropriate offices and issuing them with visitor tags.
• Take and relay messages inclusive of enquiries, sorting, and distribution of correspondences/deliveries by post/courier/visitors and channel same to the appropriate quarters.
• Order and maintain adequate stock of office supplies and consumables and research new deals and
• Perform basic bookkeeping, filing and clerical duties not limited to reconciliation of expense.
• Daily supervision of the cleaners to maintain cleanliness of the office interior, making a record of any poor levels of cleanliness or any maintenance issues and take necessary steps to action.
• Provide administrative and general support in ensuring compliance with Health & Safety Regulations such as in the event of any emergency requiring staff leave the building, to be responsible for ensuring that the visitors' book and staff movement sheets are removed from Reception and taken to the outside meeting point.
• Provide logistical support to meetings held in the Board Room - preparation of meeting and conference rooms and assist in arrangements for catering.
• Management of the store items and handle dispatch/courier of items when required.
• Management of local facilities budget.
• Support with planning and organizing fun office activities and celebration moments.
• Perform other duties as assigned.

Skills, Knowledge, and Experience

• Proven experience as an administrative assistant or office admin assistant
• Good understanding of local Health and Safety standards, first aid and fire warden trained beneficial
• Excellent written and verbal communication skills
• Strong organisation and multitasking abilities
• Good customer service skills
• Attention to details.
• Ability to take initiative and responsibility where necessary and to work as part of a team.

What can we offer?

• Private Healthcare Scheme
• Contributory Pension Plan
• Group Life and personal accident cover with COVID cover extension.
• Employee transit support
• Breakfast
• Leave entitlement.
• Celebration Moments
• Learning and development options