Hotel Accountant at Venmac Resources Limited

Duties

• Preparation of monthly management accounts including profit and loss account, balance sheet and cash flow.
• Weekly update on all financial activities.
• Sign and dispatch bills to guest as well as follow up on all payments.
• Supervise all the cashiers and access all the various department they handle.
• Preparation of weekly financial reports including forecasting of profits, cash and payroll.
• Deposit of money at the bank.
• Assistance in the preparation of books and files for audit and declaration of VAT and payroll taxes, including compliance with payment deadlines.
• Income Audit- ensuring that all sales are recorded accurately.
• Cash/bank control-ensure that all cash is managed and reconciled correctly and that there is a system in place for controlling the handling of cash throughout each property.
• Accounts receivable – ensure that the system of recording, invoicing and chasing of payments is done in an effective manner and that each property’s debtor are tracked and monitored periodically.
• Accounts payable – supervision of creditor process to include monitoring of purchase order system from sign off to matching of delivery dockets and invoices to sign off on creditor reconciliations at month end.
• Any other assigned responsibility by the management.

Management

• Pro-active contribution to overall property management with a particular emphasis on the maintenance of the control environment and cost management.
• Ensure compliance with all departmental/company procedures and highlighting issues if necessary.
• Any other duties as assigned by the management.
• Responsible for directing guest and calling prospective guest that has made reservations. Handle the reservation calendar and follow up with guest for bookings.
• Call the maintenance team to handle any maintenance issue ranging from plumbing, electrical, engineering and mechanical.
• Call vendors as at when due to service the generator.
• Ensure the apartment is clean at all times, well restocked as at when necessities and explain the house rules to new guests.
• Liaising closely with the sales and marketing team to make sure business is coming in at the right price.
• Checking the quantity and quality of supplies and equipment on a daily basis, such as guest amenities.
• Maintaining a high standard of customer service according to company operating procedures.
• Attending to any complaints logged by guests in a professional and timely manner.
• Any other task as may be assigned by the management.