Executive Assistant at Tropical General Investments (TGI) Group

Purpose of Job

• The role will enhance executive effectiveness by providing information management support through clerical support and handling administrative tasks

Duties & Responsibilities

• Responsible for the administration of the office of the ED including taking calls, responding to emails, and interfacing with associates.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information to prepare reports; initiating correspondences.
• Prepare internal and external corporate documents for team members and industry partners.
• Maintain ED’s appointment by planning and scheduling meetings, conferences, teleconferences, and travel.
• Arrange corporate events and staff appreciation engagement events.
• Responsible for preparing and circulation of minutes from meeting to business stakeholder.
• Maintain an organized filing system of papers and electronic documents for the office of the ED.
• Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.
• Provide historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Ensure data are used or processed for the purpose set for such data and ensure absolute confidentiality while processing or using personal data. Get the consent of the data subject before collecting, processing, and using data.

Requirements

• BSC/HND in any discipline
• Minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management
• Excellent communication skills (including written, oral and presentation skills)
• Attention to details.
• Strong problem solving & analytical skills.
• Excellent interpersonal skills
• Good knowledge of Microsoft packages (Word, Excel & PowerPoint)