Field Site Coordinator at International Medical Corps

FIELD SITE: ASKIRA UBA LGA

Job Summary:

The primary function of the Field Site Coordinator is to provide leadership and overall day to day management of IMC activities in Askira Uba LGA. Together with Program Director, Nutrition Coordinator, Health Coordinator and program staff, he/she participates in defining intervention priorities, develop necessary contacts and relationships with government, non-government, donors and UN agencies at the field level; Contribute to the development of strategies and manage existing programs and resources, and provide day to day supervision, management and coaching to a wide team of IMC staff in Askira Uba LGA. Ensure that IMC programs deliver the highest level of quality of nutrition services and health services in line with national and international guidelines. Report any security issue and ensure all IMC internal procedures are followed-up.

Main responsibilities:

Internal Coordination and Program Management:

• Ensures that program needs at the field site are met with adequate operations support through regular meetings with Nutrition and Health project staff, Finance-Administration, Human Resources, and Procurement.
• Overall management of the day-to-day nutrition and nutrition-integrated program activities
• Supervise and support the outreach team to implement quality community mobilization for successful outcome of the CMAM program.
• Coordinate the various program components by ensuring a strong link between Community Outreach, OTP, SC and IYCF
• Conduct joint supportive supervision and capacity assessment of OTP sites with State and LGA nutrition focal persons and incorporate the finding to the monthly progress report.
• Follow up on management of nutrition stocks with the storekeeper/ Pharmacy Officer; monitor rates of consumption and ensure supplies are ordered in a timely manner.
• Prepare monthly progress reports and statistic reports and an end-of-project final report for submission to the Nutrition Coordinator
• Ensure all IMC-supported health facilities in Askira Uba LGA are equipped with all necessary tools and materials for nutrition and Health programming.
• Facilitate delivery of stipends and other payments to the respective Community Nutrition Volunteers (CNMs).
• Participate in program activity planning, implementation, strategy, needs assessment, meetings, etc.
• Ensure staff training and capacity building as necessary to meet the needs of implementing programs.
• Logistics management (with technical support from Supply Chain Coordinator, field logistics staff to ensure that IMC logistics procedures are implemented and respected
• Finance/HR/Admin management: with technical support from finance Director and HR Coordinator, to ensure that IMC finance and HR procedures are implemented and respected.
• Submit regular cash requests and forecasts based on activity needs.
• Coordinate with budget holders and Finance/Admin unit to ensure adequate support for program operations.
• Ensure that field finance/admin implement appropriate accounting, cash management, salary payments, HR procedures and file other administrative issues.
• Participates in Budget/ Pipeline management meetings for the nutrition activities.

Coordination and Representation:

• Responsible for IMC representation in the field site and general coordination
• Ensure IMC’s programming approach is known and correctly understood by all stakeholders at field level including by pro-actively liaise and build good rapport with INGO, UN, local authority officials, community representatives, and any other relevant stakeholders in the field contributing to shaping the overall Nutrition strategy of the NE Nigeria response.
• Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate.
• Ensures reporting and liaison to local authorities, as needed.
• Supervise national staff at field level.
• Provide oversight support and guidance to staff and ensure IMC’s programming approach is known and correctly understood by all stakeholders at field level.

Security Management:

• With technical support from the Security Coordinator and Country Director, ensure that security procedures are implemented.
• Take necessary security steps to ensure site and staff safety.
• Monitor security on each day including evaluations.
• Ensure external liaison with main actors but also develop an information diversified network.
• Validate all staff and logistics movements between bases.

Staff Management:

• Supervise the operational staff to ensure that work is done properly and efficiently.
• Provide appropriate and timely feedback to nutrition program staff regarding their performance.
• Routinely monitor staff performance according to their job description and set objectives.
• Evaluation and appraisal of staff through the IMC Performance Management.

Monitoring, Evaluation, Accountability, and Reporting: 

• Integrate MEAL approaches and activities into Nutrition program plans and operations, outlining how MEAL will be implemented at each stage of the program cycle.
• Support country MEAL team in establishing MEAL system, data collection tools, and a formal mechanism to capture, monitor, respond to and act on feedback and complaints from communities.
• Ensure all staff and volunteers receive basic communication and complaint handling skills training.
• Ensure the Nutrition staff know how to receive, record, and refer (to the CBFRM) feedback and complaints should they be approached by a member of the community.
• Ensure Nutrition staff know how to provide basic informed consent (explaining what happens to feedback/complaint, timeline, how they can contact IMC, how/when they should receive a response from IMC, rights/limitations regarding anonymous complaints, etc.).
• Based on findings, lessons, feedback and assessment data generated from MEAL system, identify and utilize the best approaches to provide communities with relevant and actionable lifesaving and life-enhancing activities and information.

Qualifications and Experience:

• Minimum of a bachelor’s degree in management studies (Public Health, Business Administration, Project Management, Social Science, Social Works and Administration, International Development, Public Health),
• Working experience in managing Nutrition, Health, WASH and GBV projects is desirable.
• At least 2 years’ experience in coordinating, implementing and programs in emergency contexts and/or refugee or IDP settings.
• Experience in technically supervising staff in a complex setting.
• Ability to validate and interpret data.
• Demonstrated ability to support and build staff capacity.
• Ability to work independently and as a collaborative team member.
• Fluency in English.
• Excellent oral and written communication skills.
• High level of communication and public relations skills.
• Proficiency in Microsoft office packages.