Secretary at Diya, Fatimilehin & Co

Responsibilities

• Processing, typing, editing, and formatting reports and documents
• Assisting with copying, scanning, faxing, emailing, and minutes taking
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating on behalf of the team.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.
• Petty cash handling.

Requirements

• HND, B.Sc, or any relevant qualification.
• Formal qualification in office administration, secretarial work, or related training.
• 1 - 2 years of experience as an Administrative Secretary would be advantageous.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Ability to use MS Office tools.