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The institution was conceived as Africa’s first Development University. Its mission is to pioneer service learning and build leaders who will be prepared to tackle societal concerns. Located in Yola, Adamawa State, the University is a world-class career-oriented institution missioned to be an agent of change in the development of the region. AUN has a ...
SUMMARY OF POSITION:
The Director of Facilities Management is charged with the responsibility of controlling and supervising the day to day maintenance and operations of the department with a view to ensure the efficient use of university funds. The duties will include but NOT limited to overseeing budget expenditures checking / monitoring the use and inventories of spare parts, maintenance supplies, and equipment and the reordering process when is necessary, develop and communicate departmental procedures for facilities management, coordinates with units’ supervisors to make staffing decisions, approve specifications for procurement of supplies, equipment and services in line with the policies and procedures of the American University of Nigeria.
DETAILED LISTING OF RESPONSIBILITIES:
- Supervise day to day activities of the facilities management department, maintenance staff and contractors in their duties to keep a safe, attractive and comfortable condition of the university’s properties.
- Organize, establish and implement preventative maintenance programs.
- Oversees 24-hour emergency maintenance on-call rotation to include evening, weekends and holidays.
- Periodically inspect units, common areas and building systems around the University.
- Monitor the use and inventories of spare parts, maintenance supplies, and equipment and initiate reordering.
- Create a positive image/relationship with existing residents, prospective residents, office management and third party vendor/contractors.
- Establish and oversee the computerized maintenance management system for tracking work orders, spare parts, and maintenance history of plant equipment.
- Analyse the prepared reports and data, makes recommendations for improving maintenance operations and solving maintenance-related problems.
- Ensure that maintenance technicians are adequately trained, equipped, and motivated so that the maintenance program can be accomplished in a safe, timely, and cost-effective manner.
- Communicate regularly with the unit managers, all maintenance technicians, both individually and as a group, to ensure good two-way communication concerning maintenance issues.
- Conduct employee performance reviews based on job descriptions to determine competency, knowledge, and contribution of the maintenance technicians.
- Initiate and carries out projects that improve efficiency and/or reduce operating costs.
- Track, analyse and improve key maintenance parameters such as asset utilization, maintenance cost, PM compliance, schedule compliance, etc.
- Oversees safety, health, and environmental policies and procedures.
- Direct, maintain, and enforce the safety program for the facilities management department; reviews safety records to uphold standards of maximum safety for all maintenance technicians.
- Develops periodic reports on effectiveness of maintenance, warehouse/deliver, and other operations functions.
- Provide alternative methods for delivery of services and reports on feasibility for university application.
- Plan and direct inventory control program for equipment, parts and supplies.
- Maintain safety standards for department staff by developing and communicating procedures to conform to federal, state and insurance regulations.
- Respond to after-hours calls as needed.
- Shall perform any other duty as assigned by the supervisor.
Requirements for the position:
- Bachelor's degree in Project Management, Civil Engineering, or a related field plus six years’ relevant experience.
- Master’s degree in any of the above field is preferred.
- Proven experience in facilities management, with a minimum of three (3) years in a leadership role.
- Relevant Professional Membership/Certification would be an added advantage.
- Strong project management skills, including the ability to manage multiple projects concurrently.
- Knowledge of relevant local, state, and federal regulations related to facilities management.
- Excellent leadership and interpersonal skills with the ability to collaborate with diverse stakeholders.
- Demonstrated financial management and budgeting skills.
- Familiarity with sustainability and energy efficiency practices in facilities management.
- Excellent written and verbal communication skills.
Other requirements, abilities for the position:
- Ability to compile and analyze data
- Willingness to be a member of a dedicated team
- Demonstrate knowledge and proficiency in working with computers and other types of technology
- Open to new ideas and adaptable to changing technology.
- Maintain emotional control under stress.
- Maintain positive attitude when dealing with customers
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In accordance with the American University of Nigeria Bye-Law [2020], the VP Admin/Registrar is a Principal Officer and is responsible to the Vice-Chancellor for the day-to-day administration of the affairs of the University except financial matters, which fall within the jurisdiction of the Bursar.
The VP Administration/Registrar is the chief administrative officer of the University and the repository of University documents/records. The VP Administration/Registrar is an ex-officio member of the Governing Council, and the Secretary to Council, Senate, Congregation AND Convocation. The VP Administration/Registrar is a member of the University Management and Head of the University Registry.
The candidate must be a person of proven integrity, possess high moral character, an excellent manager of human resources and a team player. He must be a person with proven leadership qualities and great inter-personal skills.
The job demands a person who can instill confidence in others as well as command loyalty and respect of people. The person must understand the complexity of a University system and be capable of harnessing the potentials of subordinates to attain the overall goals of the University.
The right candidate must have the ability to develop linkages with the external communities to support the emerging needs of the University, command respect and engender cooperation and loyalty of staff and students of the University. He must enjoy good health.
QUALIFICATIONS AND EXPERIENCE
Applicants for the post of VP Administration/Registrar, American University of Nigeria should possess:
- A good (Honours) Degree plus fifteen (15) years post qualification relevant administrative experience in University or comparable institution, with a minimum of five (5) years at the Management level;
- Possession of relevant higher degree or postgraduate professional qualification in appropriate field(s);
- Candidate must be competent in the use of ICT for management services;
- Candidate must have served for NOT less than five (5) years at the level of Deputy Registrar in a University or comparable institution;
- Membership of Association of Nigerian Universities Professional Administrators [ANUPA] and relevant professional associations is mandatory.
TENURE
In consonance with the American University of Nigeria Bye-Laws [2020], the appointment of VP Administration/Registrar is for a TERM of two [2] years renewable on mutual agreement.
Age Requirement:
Candidates for the positions of VP Administration/Registrar must not be above the age of sixty-one (61) years at the time of assumption of duty.
Use the link(s) below to apply on company website.
Use the emails(s) below to apply
- Vice President Administration/Registrar - Apply Here
For the post of: Vice President Administration/Registrar
Candidates should submit formal Application for the post.
Candidates should apply with their detailed Curriculum Vitae [CV], providing information on the following:
- Full Name
- Place AND Date of Birth
- Nationality [if Nigerian, indicate State of Origin]
- Marital Status: Number AND Ages of Children
- Academic Qualifications [including Class of Degree; copies of certificates to be enclosed]
- Professional Qualifications [copies of Certificates to be enclosed]
- Post-Graduation/Professional qualification employment
- Current Employment
- Name AND Addresses of Three [3] Referees, who should be able to attest to the candidate’s standing and abilities, professionally, managerially, as well as morals, character and integrity
- Contact Address [including telephone numbers AND e-mail address].
SUBMISSION OF APPLICATION
All applications are to be submitted for “POST OF VP ADMINISTRATION/REGISTRAR”, electronically to: resumes@aun.edu.ng NOT later than four (4) weeks from the date of this publication.
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