Finance Officer at DAI

Position Objectives:

• The Finance Officer (FO) reports to the Head Finance & Admin.
• The FO will be responsible for supervising all banking transactions, preparation of PVs, posting of PVs and preparation of financial reports.
• He/she is responsible for budget tracking, reviewing posted accounting transactions in the FAS, bank statements reconciliation, and preparation of staff payroll.
• The FO will also make requisitions for funds, reimbursements, and involvement in the capacity building of relevant Staff on Financial management.
• He/she is to keep financial records and produce financial reports for audits

Responsibilities & Duties:

• Working closely with the Head Finance & Admin, process all approved payments in line with standard practices with appropriate supporting documents
• As part of the finance team, provide administrative and technical support to the Staff to ensure that all advances are retired, and reports are prepared and submitted on a timely basis.
• Filling of retired payment vouchers with supporting documents.
• Assist with bank reconciliations, petty cash management, and cost projections.
• Posting of daily transactions (Income & Expenditure) using accounting Package daily entries, bookkeeping, filling vouchers and monthly journals, and updating the financial system daily ensuring duly supported documentation.
• Carry out banking transactions and recording inflows from home office and payment to vendors and other stakeholders.
• Preparation of Payment Vouchers (PVs).
• Posting of PVs and preparation of financial reports
• Responsible for budget tracking, bank statement reconciliation and preparation of staff payroll
• Assist reviewing all Procurement Requests for proper coding and budget adequacy before approval.
• In charge of making requisition for funds, reimbursement, and involvement in the capacity building of the Staffs on financial management
• Ensure that all statutory remittances are paid on or before their due dates.
• Lead the preparation of E-payments schedules for review daily.
• Payment request reviews, requests for additional information, and ensure that payments with the Finance team continue to move through the proscribed process.
• Review transactions for cost reasonableness, allowability and allocability.
• Keep financial records and write up financial reports.
• Coordinate and support the finance unit management of accounting systems, policies, and procedures in compliance with HCD+ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the project beneficiaries.
• Prepare various periodic and ad hoc financial reports, as needed, and perform variance analyses to assist with decision-making and proper management of financial resources
• Assisting the Head of Finance & Admin in proper archiving of financial documents.
• Maintain petty cash and raise payment as per the demand
• Prepare and submit monthly cash forecasts.
• Any other duty that may be assigned.

Qualifications and Experience:

• A degree in a BSc. Accounting, Economics or Social Sciences is required
• 3 – 5 years of professional experience in an NGO environment
• Professional proficiency in spoken and written English and strong interpersonal communication skills
• Good working experience with Accounting package - QuickBooks
• Excellent working knowledge of Microsoft Office – Excel, Ms Word, PowerPoint, etc.
• Demonstrated flexibility and openness in responding to changing work priorities and environment
• Demonstrated analytical, leadership and organizational skills
• Proven ability to work and collaborate with individuals and teams in different cultural settings and at all levels
• Ability to keep confidential accounting/financial information

Language:

• Fluency in English Language and French Language is required and
• Experience working in Francophone Countries is required