Logistics Assistant at Global Alliance for Improved Nutrition (GAIN)

About the Role

• The Global Alliance for Improved Nutrition (GAIN) is seeking a Logistics Assistant to support purchasing activities and ensure that purchased items are both cost-efficient and of high quality. This role will be offered on a two(2) year fixed term contract, subject to availability of funding and will be based in Abuja, Nigeria.
• The position holder will be responsible for assisting in processing and management of the procurement of goods and services, maintaining accurate records of procurement operations, and maintaining positive relation with suppliers under the supervision of the Procurement and Logistics Associate.
• The Logistics Assistant will be expected to work closely with the operations team, Project Managers and Country Management team in the country office and provide support in handling administrative, logistics and procurements.

Key Responsibilities include

• Complete Purchase Orders and ensure payments are processed for procurement of goods and services.
• Support in facilitating conferences and workshops and process payments and support the country office finance team as required.
• Support with asset management and verification of physical assets.
• Maintain accurate documentation systems and ensure that all procurements of goods are managed, tracked, and recorded in collaboration with Office Assistant.
• Coordinate airport transportation arrangements, including pickups and drop-offs, and manage the car transport services for travel both within and outside of Abuja.
• Maintain and update supplier information such as qualifications, supplier quality assessments, delivery times, product ranges, etc. and maintaining suppliers’ database with catalogues of various products and prices.

About you

• The ideal candidate should have experience supporting the procurement and logistics function.
• Basic experience in procurement planning and processes.
• Knowledge of USAID or other donor agencies procurement rules and regulations highly preferred.
• You should be comfortable tackling multiple administrative tasks and collaborating with country programme teams to ensure smooth flow of processes.
• Experience reviewing documents with attention to detail is required and the post holder should possess good interpersonal skills.
• An education background with a degree in Procurement, Purchasing & Supply Chain, Business Management, Accounting, Economics, or other relevant field of study is required.