Associate Finance Manager at Heartland Alliance

Job Summary

The Associate Finance Manager will work closely with the Finance Manager, members of the Subaward Management team, and the State Program Manager to enhance the capacity of sub-recipients in financial management, assist in ensuring that activity expenditures are allowable, allocable, and reasonable, and ensure that financial reporting is accurate and submitted in a timely manner.

Essential Duties and Responsibilities

Finance and Administration:

• Provide guidance regarding all financial standard practices to all sub-recipients in the state.
• Be responsible for maintaining the interface between Heartland Alliance Ltd/Gte and sub-recipients to ensure accountability and the timely processing of sub-recipient funds.
• Address account concerns as they arise in a timely and succinct manner, and ensure compliance with donor standard practices.
• Input data into QuickBooks on a daily and monthly basis.
• Review monthly financial reports from sub-recipients before submitting them to the Finance Manager.
• Serve as the Human Resource Focal person for the state offices, performing all related responsibilities.
• Coordinate fund requests and disbursements, verification, and reconciliation of financial statements of accounts of the office and partners.
• Be solely responsible for the custody and preparation of checks for payments after due approval has been obtained from the Regional Office and/or the State Program Manager.
• Undertake the receipt and payment of cash as directed by the Regional Office and/or the State Program Manager.
• Complete and submit tax remittances and pension contributions to the relevant tax authorities in the state.

Capacity Building Support:

• Build the capacity of sub-recipients' accounting and administrative staff through conducting formal and informal trainings in financial management, as well as on-the-job mentoring and coaching.
• Support the capacity-building plan in partnership with the State Program Manager to ensure that participatory assessments, audits, and spot checks are conducted, and sub-recipients follow through with recommendations and corrective action plans.
• Build the capacity of green housing staff to manage US Government funds before they become direct sub-recipients.

Management and Supervision:

• Co-locate with green housing partners.
• Supervise the Operations Assistant, Finance & Admin Assistant, and Transport Assistants to ensure smooth management of Finance and Admin operations.

Other Duties and Responsibilities as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education and/or Experience:

• Bachelor’s degree/HND in Accounting, Finance, or closely related field
• Minimum of 5 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.
• Excellent interpersonal and communication skills
• Independent judgment and discretion in completing assignments, seeking approval as appropriate.
• Good attention to detail with the ability to follow, applies, interpret, and explain instructions and/or guidelines.

Preferred Skills:

• Familiarity with USAID-funded programs and non-governmental organizations in Nigeria
• Demonstrated ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.

Other Competencies:

• Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
• Adaptability - adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Does not discriminate persons based on sexual orientation or gender identity, age, preferred jobs, or behavioural habits.

Language Skills:

• Excellent oral and written English communication skills.
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking.

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
• Other software routinely used by Heartland Alliance.