Executive Assistant to the COO at Plug Entertainment

Job Responsibilities

• Scheduling and Calendar Management: Managing the executive's calendar, scheduling appointments andmeetings
• Communication and Correspondence: Handling email, phone calls, and mail on behalf of the executive, as well as drafting and sending correspondence.
• Meeting Preparation and Coordination: Preparing materials, taking minutes, and ensuring a smooth flow of meetings.
• Project Management: Assisting with special projects, such as research, data analysis, and presentations.
• Travel Arrangements: Booking flights, hotels, and rental cars, as well as preparing itineraries.
• Expense Reports and Reimbursements: Processing expense reports, handling reimbursements, and ensuring compliance with company policies.
• Confidentiality and Discretion: Maintaining confidentiality and handling sensitive information with discretion.
• Office Administration: Overseeing office operations, such as supply management, vendor relationships, and facilities management.
• Special Tasks: Handling special tasks, such as preparing presentations, reports, and other materials as needed.
• Liaison and Coordination: Serving as a liaison between departments, teamsand stakeholders, and ensuring effective communication and collaboration.
• Problem-Solving and Crisis Management: Anticipating and resolving problems, as well as providing support during crisis situations.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 3-5 years experience.