Facility Management Manager at PayChex International Marketing Limited

Job Description

• The Facility Manager oversees the planning, operation and maintenance of all facilities within an organization, ensuring they are safe, efficient and compliant with relevant regulations.
• This role involves managing a team of facility staff, coordinating maintenance activities and implementing strategies to optimize facility performance and functionality.

Key Responsibilities

• Maintain an inventory of facility assets and develop lifecycle management plans.
• Schedule preventive maintenance and inspections to prolong the life span of assets and minimize downtime.
• Coordinate repairs, replacements and upgrades as needed to ensure facilities remain in optimal condition.
• Provide leadership and direction to the facility management team, fostering a culture of accountability, collaboration and continuous improvement.
• Ensure compliance with all relevant regulations, codes and standards governing facility operations.
• Conduct regular inspections and audits to identify potential hazards or compliance issues.
• Develop and implement safety protocols and emergency procedures to protect assets and personnel.
• Manage day-to-day facility operations.
• Monitoring facility performance metrics and implement process improvement to enhance efficiency and cost-effectiveness.
• Prepare and manage facility budgets, including forecasting expenses, tracking expenditures and identifying cost-saving opportunities.
• Negotiate with service providers and vendors to secure favorable pricing.
• Monitor financial performance against budgetary targets and implement corrective actions as needed.
• Collaborate with senior management to develop long-term plans for facility improvements and upgrades.

Qualifications and Skills

• Bachelor’s Degree in Facility Management, Business Administration or related fields.
• Proven experience in facility management, with a minimum of 5 years in a managerial role.
• Strong knowledge of facility management principles, practices and industry standards.
• Excellent leadership, communication and interpersonal skills.
• Proficiency in facility management software and tools.
• Familiarity with relevant regulations, codes and standards governing facility operations.
• Certification in facility management is advantageous.

Additional Requirements

• Ability to travel to multiple facilities as needed.
• Willingness to work flexible hours and respond to emergencies outside of regular business hours.