Global Subaward Coordinator, Global Operations Africa at Population Services International (PSI)

Your contributions

• Review and process subrecipient financial reports against budgets, including validating expenditures through a sampled review of supporting documentation, identifying internal control weaknesses and disallowed or questioned costs, and preparing financial report review checklists, invoice testing forms, and management letters. Liaise with Financial Analysis and Program Management team at HQ to confirm reconciliation of subrecipient actual expenditures compared with advance payments and clearing of cash balances. 40% of Time
• Conduct subaward monitoring site visits, and update risk-based subaward monitoring and capacity building plans, on a regular basis. Implement subaward management tools, templates, methods; and processes developed by PSI's HQ Grants and Contracts Department. Coordinate closely with Program Management and Global Project leads at HQ to confirm documented correlation between subrecipient financial expenditures and subrecipient programmatic reporting. 30% of Time
• Collect and file essential subaward documentation (e.g., pre-award assessments, selection and negotiation memos, reports, site visits reports, monitoring plans, financial report review checklists, invoice testing forms, management letters, important email communications, pre-closeout letters, closeout checklists, modifications, etc.) and ensure compliance with all requirements stipulated in each subaward. Respond to subaward-related audit requests as needed. 30% of Time

Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What are we looking for?

• Bachelor's Degree (or international equivalent) in a related field
• At least 1 year of related experience. Equivalent combination of relevant education and experience may be substituted.
• Demonstrated experience and in-depth knowledge of subaward management.
• Proficiency in Excel.
• Meticulous attention to detail with a commitment to producing accurate and quality work.
• Ability to work professionally and independently in a fast-paced environment.
• Customer service oriented.
• Ability to prioritize and manage multiple tasks.
• Pro-active and be able to manage time well.
• Strong verbal and written communication skills.
• Fluency in written and spoken English.

The candidate we hire will embody PSI’s corporate values: