Logistics Assistant at Creative Associates International

Job Summary

• The Logistics Assistant provides day-to-day support on project logistical needs which includes but not limited to the processes of transport of procured goods, ensuring coordinated movement of staff and supporting the Sr. Operations/Office Manager with managing vendors.

Essential Duties:

• With support from the Sr. Operations/Office Manager, assist in coordinating project teams’ travel and activity requirement with vendors, travel agencies, car rental companies, hotels, and other suppliers.
• Support with logistical arrangements for meetings and workshops. This includes but is not limited to preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participant, as applicable and necessary.
• With support from the Sr. Operations/Office Manager, assist with timely processing and payment of all staff travel claims, vendor and supplier payment and other transactions with Finance Unit.
• Arrange airport pick-up and drop off for Local and International staff, STTAs, Consultant, ensuring the traveler has contact details for the driver who will pick them up, and international staff are given a working local phone, pre-loaded with key emergency contact numbers on arrival.
• Support the Sr. Operations/Office Manager with managing vehicle movement in Abuja Office by coordinating vehicle movements based on work schedule of the Abuja based team and visiting team members to ensure all transport provisions required are efficient and effectively organized.
• Assist the Sr. Operations/Office Manager to manage office vehicles and provide oversight on vehicle logs and maintenance as applicable.
• Assist in monitoring diesel consumption of generator ensure diesel for generator is within buffer stock level.
• Assist in monitoring and reporting generator preventive and maintenance due hours with a view to alert the service company.
• Assist in the maintenance of office supplies and replenishment.
• Support with collation and uploading of vehicle reports (log sheets, waivers, fuel coupons and daily vehicle check list), on SharePoint.
• Support the conduct monthly Asset spot check and report monthly.
• Support with regular stock checks and reconcile discrepancies.
• Assist in optimizing inventory levels to meet demand while minimizing excess.
• Support the Sr. Operations/Office Manager with label of assets and update of the assets inventory records.
• Any other duties as may be assigned

Qualifications

Minimum Required Education & Experience, Skills and Abilities

• High School Diploma is required.
• At least 1.5 years of prior work experience (+1 year of generalized work experience and including at least at least 6 months of specific experience relative to the position required).
• Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects preferred.
• Knowledge of USG procurement rules and regulations. 
• Ability to use and manage tracking systems.
• Excellent communication and interpersonal skills.  
• Excellent record keeping and documentation skills.
• Proficiency with MS Office Suite including Excel and Word;
• Advanced knowledge of Spoken and Written English required.
• Strong organizational and multitasking skills.
• Detail-oriented with a focus on accuracy.