Office Assistant-Facility/Vehicle Management at Helen Keller International

Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition and diseases of poverty.  Cofounded by Helen Keller – and guided by her fierce optimism and belief in human potential – the organization delivers life-changing health solutions to vulnerable families where the need is great but access to care is limited.  In the US, Africa, and Asia, Helen Keller’s proven, science-based programs empower people to create opportunities in their own lives and build lasting change.

Reports To: HR/Admin Associate

Scope of the Position

Under the direct supervision of the HR/Admin Associate, the Office Assistant-Facility/Vehicle Management will serve as a Facility Supervisor and Maintenance Personnel for the Country Office oprations management.

Specific Responsibilities:

The Office Assistant-Facility/Vehicle Management will work closely with the HR/Admin Associate to:

• Document staff requests for repairs. Maintain and update repair and maintenance logs
• Manage water and electricity bills and payments and follow up on issues related to electricity and water supply for prompt settlement.
• Responsible for following up with Water Board, borehole issues or PHCN whenever there is any disconnection on supply.
• Follow up with the HR/Admin Coordinator on any structural damage to the building and facilities for onward transmission to the Landlord.
• Report and manage maintenance of air conditioners and ensure that all ACs are always in good working condition.
• Ensure the required servicing of the office generating set and attend to its repairs. Maintain servicing logs for generator, ACs and dispensers.
• Prepare all required documents for repairs and follow up with Procurement for prompt repairs by Artisans (Plumber, Electrician, and others). Supervise any job done by artisans to ascertain its completeness and document in job completion records Ensure all the repairs and maintenances are maintained on excel tracking sheet. Work closely with Country Office cleaners to ensure that toiletries are always available in the conveniences.
• Check on on the daily performance of the Cleaners and other facilities related issues. Ensure that the office and surroundings are kept clean and tidy at all times
• Supervise all repairs and maintenance done after working hours and at weekends.
• Maintain up-to-date tracking sheet for drivers’ biannual test, driving licenses for drivers, vehicle maintenance/repairs and vehicle papers.
• Ensure the correctness and completeness of drivers ‘vehicle logs. Maintain fuel tracer and other logs 
• Other tasks that may be assigned by the Supervisor or Operations unit.  

Qualifications/Experience

• University degree preferred.
• Significant Inventory and office management experience.
• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
• Analytical and organizational skills; demonstrated ability to work within a team, assess priorities, and manage a variety of activities with attention to detail.
• Skills in Excel Spreadsheets, as well as Word. Comfortable in a Windows PC environment.

Terms & Conditions

This is a local posting in Nigeria, and as such, is subject to local terms and conditions.