Finance Assistant at International Rescue Committee (IRC)

Requisition ID: req4475
Location: Abuja
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time

Scope of Work

• The Finance Assistant report to the finance Officer in Abuja Country office.  She/he assists the finance Officer in managing all aspects of day to day operations of accounting department in in Abuja Country office.
• He/she will assist in the implementation of Finance policies, procedures and systems and Ensure compliance with IRC procedures and guidelines.

Responsibilities

• Be responsible for payments to suppliers, contractors and program staff as against approved documents according to authority delineation.
• Ensure scrutiny of the entire bill for accuracy and receipt of goods before process for payment.
• Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions related to the station office
• Ensure all transactions are compliance with IRC accounting policy, Donor restriction and generally accepted accounting principles.
• Maintain confidentiality of all financial and other job related information.
• Ensure proper documentation and filing of all financial documents.
• Prepare and process day to day financial transactions and implement internal control procedures in keeping with IRC policies and procedures.
• Assist in the collection of financial needs for the office each week and send request to head office.
• Ensure proper documentation and filing of all financial documents.
• Keep record of daily transactions (disbursements and receipts) in a spreadsheet and review same for accuracy for upload to SUN at the end of the month
• Ensure remittance of all statutory deduction within the month of deduction and follow up with the appropriate authorities for proof of remittance.
• File all financial documents and ensure there are adequately safeguarded
• Perform other duties as may be assigned by your supervisor

Finance/Budgeting:

• Act at all times in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding  of budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Produce monthly and quarterly reports to be reviewed by Finance Officer

Common duties:

• Attend and participate in trainings identified/organized by your supervisor
• Follow any new procedures and guidelines designated in circulars from Country Director
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
• Perform other duties as may be assigned by your supervisor

Qualifications

• Higher National Diploma in Accounts or Bachelor’s degree in Accounting from recognized College/Institutions.

Experience:

• A minimum of one (1) year of accounting experience. Computer literate with significant knowledge/experience in excel

Skills:

• Able to work in a high pressure situation,
• Ability to independently organize work, prioritize task and manage time.
• Strong inter-personal skills, able to coach and support others
• Self motivated, honest, highly responsible and punctual
• Excellent verbal and written communication skills, fluent in written and spoken English.

Working Environment:

• The position will be based in Abuja, the situation in Abuja is relatively calm.

Benefits

• Competitive Monthly salary,
• Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 12 Months.