Church Administrator/Personal Assistant to the Senior Pastor at Stresert Services Limited

Our client is a voluntary, Christian faith-based organisation. The vacant position requires an exceptional level of professionalism and the ability to work in an environment where multitasking, sound decision making, self-motivation, and discretion are essential.

Job Location: Gbagada, Lagos State.

Position Summary

The purpose of the role is to manage the diary of the Senior Pastor as well as supervise and facilitate the day-to-day administrative operations of the church. In summary, the role provides an efficient, administrative, and responsive service to the office of the Senior Pastor.

Key Responsibilities

1) Personal Assistant/Office Management Responsibilities

• The PA to the Senior Pastor (SP) will provide high-level administrative support to the office of the Senior Pastor
• Assist the Senior Pastor (SP) in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks, programmes and correspondences
• Ensure busy diary commitments, programmes, and travel arrangements are managed effectively
• Administer the church diary, arranging programmes and invitations and setting up meetings as required
• Order supplies for the church’s use and oversees the maintenance of equipment and complies with any maintenance and service contracts
• Review and implement procedures to ensure clear, efficient and effective operations

2) Communications

• Manage all correspondence, including post, e-mail, and phone calls to the members
• Supervise the distribution of the church’s materials/books, planning for meeting days, sending invites and letters
• Documentation of members' information; ensuring they are updated
• Act as first point of contact for all enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
• Conduct weekly diary meetings with the SP to discuss upcoming programmes, invitations and other requests
• Keep and maintain accurate records of paper and electronic correspondences on behalf of the SP
• Prepare correspondence on behalf of the SP, including the drafting of general replies
• Provide administrative support to the church’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.

3) Management of the church’s premise and building

• Ensure the premise is clean, tidy and safe for all visitors and members
• Supervise the purchase sufficient materials and equipment for cleaning
• Payment of bills, and vendor management
• Ensure a safe and clean working environment within the building

Any other duty or similar responsibility assigned

Person Specification:

Qualifications

Relevant degree

Skills and competencies

• Excellent interpersonal communication skills – written and oral
• Strong attention to detail
• General office and clerical skills
• Confident IT skills
• Strong planning skills with the ability to work autonomously and manage workload
• Confident and able to work with own initiative and with limited supervision
• Ability to work flexibly
• Personal Attributes
• Experience of dealing with matters of confidentiality, sensitivity with compassion
• Ability to make decisions and take an initiative
• Motivated to deliver high-quality output