Accountant at Medecins Sans Frontieres

Main Purpose

• Controlling the daily cash/check management, supporting the project accounting staff, overseeing and preparing the projects books in accordance with the Finance Manager's instructions and MSF protocols, standards and procedures in order to provide accurate, reliable and updated financial information.

Main Duties and Responsibilities

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Ensuring monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• Preparing the timely payment of taxes.
• Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents
• Informing supervisors of any issues / problems that may arise in their job performance.

MSF Section / Context Specific Accountabilities

• Processing all payments, ensuring that receipts and supporting documents meet the necessary quality standards.
• Ensuring prompt and accurate encoding of transactions in Unifield, following standard booking guidelines applicable in MSF OCB and the Mission.
• Processing and managing mission prepaid cards.
• Managing mission signatory profile (setting up and updating mission signatory data).
• Ensuring the filing of accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents.
• Travelling to project locations from time to time to support the finance team or/and carry out relief duty in the event of a vacancy.
• Any other administrative task delegated by the Accounting Manager

Minimum Required Skills and Qualifications:
Education:

• Essential Diploma or professional qualification in Accounting / Finance / Business Administration.

Experience:

• In administration and accountability (minimum 1 year).

Languages:

• English Language essential

Skills:

• Results and Quality Orientation
• Team work and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management.