Accounts and Admin Assistant at a Foremost Hotel

Job Description:

The Accounting and administrative assistant performs a variety of general accounting and admin support tasks including:

• Verifying the accuracy of invoices and other accounting documents or records.
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs (SAP)
• Compile data and prepare a variety of reports.
• Reconciles records with internal company employees and management, or external vendors or customers.
• Recommends actions to resolve discrepancies.
• Investigates questionable data.

Accounts and admin assistant Responsibilities:

• Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Maintaining a database, ensuring that records are complete and current.
• Recording information, processing, and filing forms.
• Preparing checks, deposits, budgets, and financial reports.
• Updating ledgers, researching and resolving discrepancies.
• Abiding by all company procedures and accounting principles.
• Responding appropriately to vendor, client, and internal requests.
• Ensuring Accounting Department runs smoothly and efficiently.

Requirements 

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• Proven experience in finance, administration, and human resources, preferably in the hotel or hospitality industry.
• Strong knowledge of financial management principles and practices.
• Familiarity with HR policies, procedures, and employment laws.
• Proficiency in financial software, PMS Systems, and MS Office applications.
• Excellent analytical and problem-solving skills.
• Detail-oriented with strong organizational and time management abilities.
• Effective communication and interpersonal skills.
• Ability to lead and motivate a team.
• Professional demeanor and a positive attitude.
• Flexibility to work various shifts, including weekends and holidays.

Benefits:

• Competitive salary based on qualifications and experience.
• Comprehensive benefits package, including health insurance.
• Training and development opportunities for professional growth.
• Employee discounts on hotel services, dining, and accommodations.
• Supportive and inclusive work environment.