Admin and Accounts Officer (Female) at Ascentech Services Limited

Job Summary

• The Admin and Accounts Officer will play a crucial role in ensuring the smooth and efficient operation of administrative and financial functions within the organization.
• This position involves managing day-to-day administrative tasks, maintaining accurate financial records, and supporting the overall efficiency of the office. Interested must be a flexible candidate willing to work weekends and long hours

Responsibilities
Administrative Duties:

• Manage and organize office operations and procedures.
• Coordinate administrative procedures and processes.
• Provide administrative support to ensure efficient office functioning.
• Support in the recruitment activities of the company (On-boarding, Performance measurement and off-boarding)
• Maintain office supplies inventory by checking stock and anticipating needs.
• Maintain records of inventory and submit weekly & monthly reports.
• Manage and maintain filing systems, both electronic and physical.
• Handle sensitive information in a confidential manner.
• Support other departments with administrative tasks as needed.

Accounts Duties:

• Maintain accurate and up-to-date financial records.
• Process accounts payable and receivable transactions.
• Prepare and reconcile bank statements.
• Maintain accurate asset register and submit regular reports
• Assist in the preparation of financial reports, budgets, and forecasts.
• Conduct regular audits to ensure compliance with financial regulations.
• Process employee expense reports and reimbursement requests.
• Payroll processing and ensure timely disbursement of salaries.
• Pension administration (record maintenance and payment).
• Monitor and manage petty cash transactions.
• Collaborate with external stakeholders, such as vendors and clients, to resolve financial issues.
• Prepare and filing of taxes (State and Federal).

Qualifications

• HND or Bachelor's Degree in Business Administration, Finance, Accounting, or a related field.
• 2-5 years work experience.
• Proven experience in administrative and accounting roles.
• Must be a female for gender balance
• Knowledge of accounting principles and practices.
• Proficient in using accounting software and MS Office Suite.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Integrity and ability to handle confidential information.
• Effective communication and interpersonal skills.