Admin and Security Assistant - Sokoto at iMMAP

• The Admin & Security Assistant will assist with Administrative and Security needs in the Northwest.

Description of Duties

Administration and Asset Management

• Coordinate the logistics and transportation process for staff movement.
• Provide logistical support to the organization and preparation of all workshops, meetings, and events.
• Perform all the logistical tasks as assigned.
• Ensure that suppliers provide proper documentation for goods and services provided to iMMAP Inc. and make sure purchases are done in line with our procurement guidelines.
• Ensure administrative briefings for new staff in the Northwest (NW).
• Follow up on assets monitoring in the iMMAP Inc. Northwest (NW) office on monthly basis.
• Ensure that the asset register is updated when procuring and disposing of assets.
• Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation. 
• Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
• Perform other administrative duties as assigned.

Security

• Implement and uphold the highest security standards and Northwest (NW) contingency plans to ensure staff safety. This includes monitoring local security conditions, making recommendations to the Country Security Advisor (CSA).
• Monitor NW security, conduct risk assessments, enforce security procedures, and offer timely advice to staff and management.
• Maintain contacts with relevant authorities and compile NW threat analyses, incident reports, and routine security updates to the CSA.
• Coordinate with the Country Security Advisor regarding security incidents, threats and other safety and security related issues.
• Assist in implementing safety and security policies and standard operating procedures (SOPs) outlined by the CSA.
• Ensure compliance with iMMAP Inc.’s global operating principles and risk management policies.
• Conduct security induction briefs for new staff and visitors when necessary.
• Perform and submit Site and Route Risk Assessments for iMMAP Inc. staff’s regular locations, including field sites.

Requirements

Education

• University an Institute degree in business administration, security or relevant field

Experience 

• With at least 3 years' work experience in Security and Administration field. 

Soft skills

•  Flexible and adaptable to adjust to changing priorities, demands, and work environments. 
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, security and logistics.
• Excellent communication skills, including drafting documents.
• Observation, able to pay close attention to details and observe the environment and behaviors.

Programmes

•  Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.