Admin Assistant at Network of People Living with HIV and AIDS in Nigeria (NEPWHAN)

Job Summary

• The Admin Assistant is responsible for providing support to the Various Administrative functions in the organization with the guidance of the Admin officer

Roles

• Ensure that equipment is maintained and function for organization use
• Attends to inquiries from partners, clients and staff in a cautious and timely manner
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing order and follow up with vendors to ensure timely supply
• Monitor support services such as transport, travel, communications, mechanical, information technology, provision of local utilities and service requirements
• Work with the admin officer in carrying out operating policies and procedures. Circulate internal Memo and place external Advert when the need arises with the request or approval of the HOD for all Procurement
• Check of all mails from the e-mail box of the organization and circulate information to appropriate personnel
• Carry out induction for new staff and any other personnel functions as may be directed by the Senior HR/Admin Officer.
• Perform other related duties as required by the organization

Requirements

• HND, B.Sc in a related field.
• 2 years Prior administrative experience.
• Excellent computer skills, especially typingand power point presentation.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Self-motivated, highly organized and detail-oriented
• Verbal and written communication skills
• Basic math and accounting skills
• Critical thinking, evaluation and analytical skills