Admin & Finance Officer at Highrachy Investment and Technology Limited

Job Summary

• The Finance & Admin Officer will be responsible for the performance of a variety of duties categorized by administrative, financial or logistic support and to undertake a range of other financial and administrative tasks as identified by the Head Business Support Unit

Duties and Responsibilities

Finance

• Develop and implement a robust and reliable financial reporting system in compliance with statutory requirements.
• Work to ensure that adequate controls are in place to facilitate seamless payment system.
• Oversee the preparation of regular financial accounts and management accounts.
• Prepare periodic financial statements informing the management of HITL’s financial position.
• Manage reconciliation of all bank balances.

Reporting and Reconciliation

• Track monthly running expenses of stations as well as consumption.
• Develop and implement improved methods of calculating and controlling organisational costs.
• Interpret financial data to evaluate the financial aspects of the business and operations to the board
• Handle all aspects of assigned bookkeeping activities such as reconciliations, journals and nominal ledger administration by updating the accounting application with transactions as they occur.
• Process cash book transactions and prepare bank reconciliation.

Tax

• Manage all tax planning process to ensure all tax liabilities are minimised to the barest minimum.
• Liaise with tax consultants on tax related issues.
• Prepare tax computations for withholding tax, Value Added Tax, PAYE, and Company Income Tax.
• Process Tax documents for payment and remitting the tax liabilities, going to the Inland Revenue Service where necessary.
• Maintain and update relevant tax schedules (reports).
• Obtain tax clearance certificates for staff and for HITL.
• Ensure prompt and accurate remittance of tax liability in compliance with requirements of tax regulatory authorities.
• Advise against potential tax liabilities.

Payments and Receipts

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and
• recording accounts receivables’ data.
• Prepare bills, invoices.
• Reconcile the accounts to ensure that all payments are accounted for and properly posted.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Income / Invoice tracking and follow-up.

Fixed Assets

• Develop and implement an annual asset verification and audit plan.
• Conduct periodic audits, spot checks and physical verification and counting to ensure compliance with fixed asset accounting rules.
• Manage an active depreciation schedule to assure the book value of the asset is constantly updated and appropriate taxes applied and paid.
• Conduct periodic disposal of fixed assets in line with corporate finance/accounting rules.
• Prepare periodic fixed asset updates to Management.
• Provide a fixed asset utility report with recommendations to management on (remainder) asset life, maintenance and replacement costs etc.
• Track warranties on all assets, ensuring these are executed appropriately and warehouse all other relevant items, such as operating manuals, spare keys, etc. providing access as required.

Payroll Management

• Ensure all payroll transactions are processed efficiently.
• Collect, calculate, and enter data in order to maintain and update payroll information.
• Compile summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and develop reports.
• Determine payroll liabilities by calculating employee federal and state income, social security taxes, employer's social security, unemployment, and workers compensation payments.
• Resolve payroll discrepancies.
• Maintain payroll operations by following policies and procedures.

Administration

• Ensure prompt and adequate provision of office supplies and consumables by monitoring usage and putting in place effective replenishment mechanisms.
• Maintain an effective working relationship with vendors and suppliers to ensure excellent service delivery and minimise disruption to service.
• Manage the provision of logistics / travel support to staff and liaises with relevant external organisations and service providers (e.g. embassies, travel agents, airlines) to facilitate smooth and safe travel.
• Anticipate and validate administrative requirements, maintains appropriate records and use these to prepare the annual administrative budget.
• Manage the inventory of office supplies, implements inventory controls.
• Manage contracts with external providers of services and equipment.
• Vendor identification, selection, negotiation and monitoring.

Qualifications

Required:

• Minimum of Bachelors Degree in Accounting.
• 2 years working experience as an Accountant.
• Computer Literacy

Preferred

• Experience or interest of working within the real estate industry specifically a development company.
• Relevant certifications like ACCA, ICAN or CFA qualifications