Admin Officer at a Telecommunication Company

Job Objectives

To provide professional support to the Department in dealing with secretarial and administrative as well as HR Administrative tasks.

Functions & Responsibilities 

• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budget.
• Organize a filing system for important and confidential company document.
• Distribute and store correspondence.
• Make travel arrangements when required.
• Support the comprehensive team in Schedule in house events like birthdays, end of year party, etc.
• Support in Office and domestic staff management
• Handle administrative and logistical needs of the office
• Work closely with vendors and artisans when required
• Source office supplies.
• Produce reports, presentation and briefs as required.
• Maintain office filing system.
• Handle confidential documents and make sure, they are secure.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Support in the Management of  Expatriates , documentation and operations
• Assist to co-ordinate day-to-day HR activities of the company.
• Ensure employee compliance of staff related issues and policies
• Maintain an enabling work environment and organizational excellence.
• Must be ready to support the HR Manager /Comprehensive Supervisor in assigned duties.

Competencies and Capabilities

• Strong Administrative and Corporate office management Skills
• Presentation and Leadership Skills
• Must be a self-starter, action-centered and must be able to work independently
• Good Communication Skills
• Good Knowledge of the services of the organization
• Ability to plan, multi-task and manage time effectively
• Ability to work independently and within a team

Personal  Attributes and other requirements

• Must understand the need for professionalism
• Must have good Work Ethics

Work Experience:

• A minimum of 2-3 years’ experience in a similar role.