Admin Officer at DO.II Designs Limited

KEY ROLE & RESPONSIBILITIES

• Supervise administrative staff and coordinate daily activities, ensuring the facility is clean at all times.
• Manage office supplies, inventory, and procurement as necessary for efficient operations.
• Ensure proper utilization and maintenance of diesel, inverter, generator, and government-supplied power.
• Manage and process all admin requests.
• Oversee the maintenance of the facility, including cleanliness and safety.
• Ensure proper power management to minimise power cost.
• Negotiate with vendors to obtain favourable terms, such as price reductions or extended payment terms.
• Ensure timely renewal of licenses and vehicle particulars.
• Liaise with the operations team to engage and onboard blue collar staff.
• Coordinate repairs and maintenance, ensuring minimal downtime.
• Monitor staff attendance, providing monthly, quarterly and annual reports.
• Liaise with vendors and contractors for facility maintenance and repairs.
• Monitor expenses and ensure cost efficiency.
• Process staff overtime, inconvenience allowance and out of town allowance
• Ensure compliance with company policies and relevant regulations in all administrative and facility-related activities.
• Develop and carryout an efficient documentation and filing system.
• Prepare and submit regular reports on administrative, diesel usage and facility-related issues to line manager.
• Any other task as assigned by the Head HR & Shared Services

ACADEMIC QUALIFICATION

• Bs.c/Hnd in Business Administration or related field
• A Higher qualification is a plus

WORK EXPERIENCE

• Minimum of 2-3 years relevant experience
• Proven work experience in an administrative role

REQUIRED SKILLS & COMPETENCIES

• Good knowledge of Administrative and Facility Management
• Knowledge of ERP
• Proficiency in microsoft Office Suite
• Exceptional planning and time management skills
• Strong negotiation skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Strong organization skills with a problem-solving attitude