Administration Officer at Bralewood Investments Limited

Purpose

• To ensure that the day-to-day office operations are performed in a seamless and efficient manner as well as provide support to employees.

Duties and Responsibilities

• Administration Organise and supervise other office activities (renovations, event planning, etc.).
• Ensures service requirements of the office are met promptly to avoid operational hitches.
• Ensures all utilities vis-a-vis telecommunications, internet, electricity, water, etc. function effectively with minimal downtimes.
• Liaises with the local government and other related government agencies and ensures rates are paid as and when due.
• Ensures rents are paid as and when due.
• Supervises the filing, record management, storage, and security of documents.
• Organises logistics for staff travel, training sessions, workshops, and activities.
• Provides office consumables by identifying needs for the various sections of the company.
• Purchases stationeries by obtaining requirements; negotiating price, quality, and delivery.
• Responsible for vendor management including general office procurement & management.
• Responsible for fleet management, including managing fueling, drivers, and vehicle repairs and maintenance.
• Maintains a safe and secure work environment.
• Manages the repair and maintenance and security of office equipment/facilities.
• Petty cash management including disbursement, reimbursement, retirement, and reporting.
• Any other duty as assigned by supervisor.

Key Performance Indicators

The following KPIs shall be used to monitor the performance of this team member:

• Cost savings from operational activities.
• Adherence to policies and procedures.
• Number of complaints received and addressed.
• Number of defects and maintenance cost, including vehicle maintenance cost.
• Percentage of cost savings on total budget.
• Ratio of emergency purchases vs total purchases.
• Purchase order cycle time.
• Quality of supplies (i.e., compliance rate, supplier defect rate, etc.).

Specifications

• Minimum educational standard: B.Sc. / HND in Accounting, Project Management or other related discipline
• Minimum Working Experience: 2 years' related experience.

Required Knowledge, Skills & Abilities:

• Excellent interpersonal and written communication skills
• Proficiency with MS Office Suite, with excellent MS Word and Excel skills
• Excellent organizational skills
• Innovative and clear in planning and implementation
• Problem-solving abilities
• Good time management skills
• Good sound work ethics.