Administration Officer at Design Union

Job Description

• Maintenance of adequate records for all Company Office facilities including Office Building, Office equipment and office environment.
• Maintenance of database and registers for all Company Office Buildings, and office environment
• Maintain and update regularly the registers for all Company Office equipment
• Provision of general Administrative Services for the company’s office facilities and management of relationships with providers of maintenance services, cleaning services, gardening services, maintenance and other occupancy services in all company locations and ensure that all Office facilities and Office equipment are well maintained.
• General administration and management of providers of maintenance services, cleaning services, gardening services, maintenance, and other occupancy services in all company locations, and ensure that the Office complex and environment, conference rooms, offices, reception areas, and Office equipment are well maintained
• Liaise with Engineering department on office equipment breakdown
• Management of the company's fleet of vehicles and monitoring of office car drivers / dispatch riders.
• Organize regular and period maintenance of the Company's fleet of vehicles
• Ensuring all vehicle documents such as vehicle Licenses, road worthiness certificates etc are up to date and renewed as and when due
• Administration of the Office car drivers / dispatch riders
• Management of Office stationary, Office supplies and office equipment and monitoring the inventory of all stationery and supplies.
• Monitor usage and distribution of Office Stationary, Office Supplies, Office consumables
• Monitor inventory levels and prepare Purchase Requisitions for purchase of Office stationary, Office supplies, office consumables and inventory levels
• Ensure uninterrupted operational services in all Company Office facilities, Office Buildings and Official residences through provision of Diesel required for Generators at all times
• Monitoring consumption and inventory levels of Diesel for Generators
• Monitor the usage and distribution of Diesel for Generators
• Prepare Requisitions for purchase of Diesel for Generators and follow up.

Qualification and Experience

• B.Sc (1st Class or 2nd Class) in Business Administration or in Management / Social Sciences
• Minimum of 5 years experience in similar position.

Required Skills / Attributes:

• Good oral and written communication skills
• Good team player
• Good interpersonal and people management skills and negotiating skills
• Ability to Own Tasks / High sense of accountability
• Personal and professional integrity and sound judgment
• Solution and service oriented
• Ability to maintain confidentiality
• Proficiency in the use of Enterprise -wide software such as SAGE.