Administrative Assistance at Workforce Group

Duties:

•  Responsible for managing office services by ensuring office operations and procedures are organized,
•  Correspondences are controlled, filing systems are designed, archives in and out of the office are
•  Maintained, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
•  Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
•  Ensure that results are measured against standards, while making necessary changes along the way.
•  Responsible for recruiting staff for the office and providing orientation to new employees
•  Ensure top performance of office staff by providing them adequate coaching and guidance
•  Responsible for ensuring office financial objectives are met by preparing annual HR/Admin budget,
•  planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
•  Participate actively in the planning and execution of company events
•  Ensure security, integrity, and confidentiality of data
•  Deal with complex administration queries & complaints on the telephone, by e-mail or in person
•  Prepare submission documents such as Request for Proposal/Information (RFP/RFI) documents.
•  Collate contracts for all staff, issue and follow up on receipt of signed contracts
•  Address serious matters of indiscipline by issuing memos and warning letters to staff
•  Organize purchase and distribution of Christmas gifts to various Clients
•  Organize the general cleaning of the office once every month.
•  Ensure all insurances and documentation are constantly up to date e.g., Vehicle, Group Life and Health,
•  Arrange project meetings along with associated requirements e.g., Hotel booking, Transportation, Flight reservations, Book meeting rooms, Prepare reports etc.
•  Collate tables on absences, lateness and leave of staff and pass copies to the accounts department by the end of each month.
•  Supervise maintenance of other works that need to be done in the office.
•  Monitor and manage all office telephone lines and DSTV to enable appropriate billing
•  Monitor and arrange renewal of all vehicle registration license, and any other vehicle documentation
•  Attend to duties as assigned by the partners and directors of the firm.

Requirements:

• HND/BSC in any field
• 2 to 3 years’ experience
• Proficient use of Outlook, Excel, Word, PowerPoint, etc