Administrative Assistant at Qatar Charity Organization

Purpose of the Position

• Organizing and arranging work, which facilitates decision-making and coordination with all units of the field office.
• In addition, the vacancy of this position has an effective role in communicating with institutions and parties within the office's country.

Main Tasks and Responsibilities

• Performing office work and services that contribute to the workflow
• Organize, save and archive files and documents for easy access.
• Perform administrative work and services.
• Execute official correspondence and prepare administrative decisions.
• Meetings Preparation and arrangement and other work-related discussions.
• Carry out work related needs requests and follow up on them
• Receiving incoming and outgoing letters, recording them and distributing them to the concerned employees.
• Follow-up and coordination with all administrative units of the office regarding correspondence, and the various topics and subjects related to work.
• Submitting periodic and non-periodic reports to the office manager.
• Maintaining the confidentiality of information, he has access to by virtue of his job
• Follow-up on administrative procedures and coordination with internal and external parties regarding work.
• Assist and participate in compiling performance evaluation reports, drafting and analyzing such reports, and including them in the annual performance evaluation report.
• Perform any other duties assigned by the office manager within the scope of the job.

Other tasks:

• Transferring correspondence internally.
• Performing any other tasks assigned to him within his field of expertise.

Job Requirements and Qualifications

• Qualification: Bachelor's Degree in Public Administration or Business Administration or equivalent at least
• Experience: Minimum of three years of experience in office Administration.

Skills:

• Proficiency in written and verbal communication and Proficiency in direct communication
• Proficiency in management skills, Office management, time management and task organization.

Knowledge:

• General knowledge of working hours.
• General knowledge of Nigerian Civil work rules and basics.
• Knowledge of office management systems and administrative procedures.

Capacity:

• Ability to handle work pressure.
• Proficiency in communicating with different personalities.
• Ability to prepare periodic reports.
• Follow up and monitor the needs of office tools and supplies.
• Flexibility and ability to set work priorities.