Administrative Assistant at Spectrum Books Limited

Job Summary

• A successful Administrative Assistant will act as the point of contact for all employees, providing administrative support to the Admin Manager.
• He / She is responsible for ensuring the smooth day to day administrative operations and the conduciveness of the Company’s environment as a whole.

Principal Duties and Responsibilities

• Assist Admin Manager to implement existing corporate compliance policies and other admin functions as required.
• Facilities management, ensuring functional office settings
• Fleet Management
• Ensuring all company assets are functioning, well maintained and well kept
• Ensure hygienic work environment
• Distribute and file correspondence accordingly (e.g. letters, emails and packages)
• Schedule in-house and external events
• To create, update and maintain records for all assets including vehicles, AC’s, furniture etc.
• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
• Perform all duties with a business mindset.
• Any other tasks as assigned by the Admin Manager

Key Performance Indicators

• Optimal functioning of office space
• Optimal functioning and proper record of all Company Assets.
• Highly organized, efficient, and process-oriented
• Organized and Clean Inner and Outer office premise
• Expense Budget preparations and adaptation
• Revenue Growth by Cost reductions. Vendor Management
• Easy retrieval. Documentation.
• Highly organized, efficient, and process-oriented
• All Govt., Statutory documentation relating to assets valid.