Administrative Manager at African Industries Group (AIG)

Role Description

• This is a full-time on-site role for an Administrative Manager at African Industries Group in Lagos State, Nigeria.
• The Administrative Manager will be responsible for managing and overseeing daily administrative operations, monitoring and evaluating administrative staff performance, developing and implementing office procedures, managing schedules, and ensuring compliance with all regulatory and legal requirements.

Key Responsibilities:

• Manage and supervise the administrative team, providing guidance and leadership.
• Oversee and optimize office processes to ensure efficiency and productivity.
• Plan and coordinate administrative procedures and systems, and devise ways to streamline processes.
• Monitor and maintain office supplies and equipment, ensuring they are in good working condition.
• Develop and implement administrative policies and procedures to support the organization's goals.
• Ensure compliance with company policies and legal regulations.
• Coordinate with various departments to manage facility services, maintenance, and repairs.
• Manage vendor relationships and negotiate contracts for services.
• Oversee the organization of meetings, conferences, and events.
• Assist in budget preparation and expense management.
• Handle employee inquiries and provide support for HR-related administrative tasks.
• Maintain and update company records and documentation.
• Implement and maintain security and safety protocols.
• Handle confidential and sensitive information with discretion.
• Stay updated on industry trends and best practices to drive continuous improvement.

Qualifications

• Proven experience as an Administrative Manager or similar administrative role
• 8 -10 years Experience
• Excellent organizational and time management skills
• Strong leadership and interpersonal abilities
• Ability to multitask and prioritize departmental needs
• Versed in Office Management Software (OMS), like MS Office
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communication skills
• Bachelor’s degree in Business Administration or related field