Administrative Manager at Beckley Consulting Limited

Main Job Description

• Responsible for all aspects of Earthcore Engineering Limited day-to-day office administration.
• Reports on a daily basis to CEO and maintains frequent contact with all staff regarding expenditure and returns.

Specific Job Responsibilities

• Responsible for close liaison with appropriate support staff in maintaining a clean, orderly, conducive, and efficient work environment at all times around the office.
• As a direct assistant to the Managing Director would attend to all stenographic, printing, and other relevant office runs and activities to ensure proper filing and documentation.
• Arranging meetings and schedules for the Managing Director and scheduling ALL office-based meetings and appointments.
• Should be able to liaise effectively with the Finance dept. to ensure ready availability of all documentation on personnel accounts records, procurement records, and inventory management and cost control processes.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence/documents and maintain presentations, records, spreadsheets, and databases.
• Assisting in business development activities.
• Devising and maintaining office systems.
• Ensuring appropriate preparations for all company meetings and where necessary, for external meetings, arranging the booking of rooms and conference facilities.
• Using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes, and keeping notes;
• Managing and maintaining section budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming posts and organizing and sending outgoing posts;
• Liaising with colleagues and external contacts to book travel and accommodation.
• Organizing and storing paperwork, documents, and computer-based information.
• Photocopying and printing various documents, sometimes on behalf of other colleagues
• Issue customer /client invoices
• Registration of supplier, partner, and service provider invoices and payments
• Banking runs and related services
• Assist with other office-related & administrative tasks as and when assigned by M.D on behalf of management.

Requirements

• B.Sc / HND in Business Administration or related field.
• Proven 2-3 years experience as an Administrator.
• In-depth understanding of office management procedures and departmentalpolicies.
• Proficient in MS Office suits.
• Good Analytical skills.
• Excellent organizational and multitasking abilities.
• Excellent Interpersonal and Leadership skills.
• Must be willing to apply herself across the organization.
• Must reside within the Lekki axis.

Remuneration / Benefits

• N180,000 - N200,000 monthly gross.
• HMO.