Administrative Manager at Tincan Island Container Terminal

Job Description

• The Administrative Manager will provide administrative support services to all expatriate, senior management, and the entire management.

Responsibilities

• Oversees the inventory of office and stationery supplies and ensures to request order when necessary.
• Assists in the preparation of reports, presentations, and documentation as needed.
• Plans and coordinates logistics for events, meetings, and travel arrangements.
• Assists the MD with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports (must be good with numbers & Microsoft Excel); composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Inspects and coordinate office building facilities such as convenient, airconditioning and liaise with maintenance department for repairs and servicing.
• Arranges for police escort for all expatriates and guest travelling out and returning to the country.
• Manages and monitors the company’s Curriers (DHL & Fedex) Account.
• Ensures that expatriate has seamless travelling experience.
• Supports MD’s external commitments including service on external boards, committees and other groups.
• Prepares Monthly Quota Returns for immigrations.
• Expatriate management (CERPAC, Temporary Work Permit, etc.).
• Performs other duties as assigned by MD.

Minimum Educational Qualifications / Certifications / Years of Experience

• Minimum of B.Sc in Business Administration / Management, or any relevant field.
• 5 - 10 years of experience as an administrative specialist and/or executive assistant.
• Minimum of 2 years of experience working in a senior role.
• Proficient in the use of Microsoft tools (PowerPoint, Excel, word, etc.).
• Proficiency in using various communications platforms and tools.

Must Have Skills:

• Strategic communication skills.
• Proficient command of English.
• Presentation and writing proficiency.
• Interpersonal and networking skills.
• Strong stakeholders’ management skills.

Nice to Have Skills:

• Time management.
• Task and project management.
• Attitude management.
• Business Acumen.
• Meeting Preparation, Coordination, and Execution.

Behavioral Attributes:

• Organizational and planning abilities.
• Efficiently managing your time to ensure that you can complete all your tasks and meet deadlines.
• A proactive approach to problem-solving with strong decision-making skills.
• Critical thinking abilities and attention to detail.
• Organizing daily workload by priorities.
• Being able to remain calm under pressure.
• Analytical and forward thinking.