Administrative Officer (Exam & Records) at Nile University of Nigeria

Responsibilities

• Maintain data to assist the team with the preparation processes ahead of, during and after exams, including but not limited to, monitoring deadlines and key dates, recording and checking examination entry details and results
• Provide concise and accurate data and reports for the management to facilitate the effective management of the institution’s target setting to raise standards and performance.
• Liaise with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, lecturers and faculty officers on examination coordination
• Assist with updating and maintaining the institution’s internal exams timetable.
• Ensure examination details are added at the point of inquiry (including estimation of students’ numbers, rooms, invigilators etc.) and are removed or amended as details are confirmed.
• Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations.
• Assist with post-results queries from candidates and stakeholders
• To be responsible for the institution’s student census as related to examination, ensuring accurate records are maintained for each student and reporting as required to the Academic Management Head.
• Follow and respond to key schedules e.g., assessment, recording, reporting, and the school academic calendar, working to tight deadlines
• Assist in the collection, collation, and submission of student exam entries to the relevant boards as required
• Assist in the administration of and presentation of exam results to candidates and any exam appeal process, remarking and other administrative issues
• Assist the Academic management Head with the administration of all assessment, reporting and recording process.
• Update Mark sheet templates for each data assessment capture (in accordance with the university assessment and reporting schedule).
• Check and report to the Academic Management Head on the completion of data entry by lecturers at each data assessment capture.
• Keep abreast of current guidance and best practice in relation to target setting, the effective use of data and respond to education developments that have implications on data management.

Qualifications & Experience

• Bachelor's Degree in any Management or Social Science discipline
• 2-3 years of experience in an administrative role within an educational sector.
• Experience with using statistical tools to compile data
• Analytical and report writing skills
• Good organizational and planning skills
• Excellent interpersonal and communication skills with a range of stakeholders
• Ability to prioritize workload and meet deadlines
• An understanding of multiple IT systems
• Must have strong research skills, presentation skills & notable attention to detail.