Administrative Officer at George Houston Resources Limited

JOB RESPONSIBILITIES 

• Managing Office Operations: Supervising and coordinating administrative tasks to ensure the smooth running of the office.
• Record Keeping: Maintaining and organizing records, files, and documents.
• Communication: Handling internal and external communication, including emails, phone calls, and correspondence.
• Scheduling: Managing appointments, meetings, and travel arrangements for executives or team members.
• Budget Management: Assisting with budget preparation and financial record-keeping.
• Procurement: Overseeing office supplies, equipment, and vendor relationships.
• Data Entry: Inputting and maintaining data in spreadsheets and databases.
• Administrative Support: Providing support to staff, including word processing, document preparation, and other administrative tasks.
• Reporting: Preparing reports, presentations, and documents for management.
• Policy Implementation: Ensuring that office policies and procedures are followed.
• Event Planning: Organizing meetings, conferences, and events.
• Filing and Documentation: Managing and archiving documents and ensuring compliance with record-keeping requirements.
• Office Maintenance: Overseeing office facilities, repairs, and maintenance.
• Administrative Projects: Undertaking special projects as assigned by superiors.
• Team Collaboration: Working closely with other departments and staff to facilitate efficient operations.
• Problem Solving: Resolving day-to-day administrative issues and challenges.

QUALIFICATION AND REQUIREMENTS:HND/BSC in Business Administration or related field from recognized institution.

• 2-3 years experience as an Administrative officer in Printing and Advertising Company or has administrative experience 
• Experience in providing customer service support
• Excellent knowledge of management methods and techniques
• Proficiency in English
• Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint) is typically required. Familiarity with database software and other relevant tools may also be necessary.
• provide excellent customer service to clients, visitors, or employees
• Ability to think strategically and to lead
• Strong client-facing and communication skills
• Knowledge of Office Equipment: Familiarity with office equipment like copiers, printers, and fax machines may be required.
• Maintaining confidentiality and handling sensitive information appropriately is crucial