Administrative Officer at GVL Lightings and Interiors

We are looking to hire a highly organised administrative officer to perform all administrative and clerical duties necessary for effective office management. The administrative officer's responsibilities include welcoming visitors and clients, overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading various company documents. You should also be able to organise flights, transportation, and accommodations for company executives.

To be successful as an administrative officer, you should display good phone etiquette and have a thorough understanding of office management procedures. Ultimately, a top-performing administrative officer should be able to demonstrate exceptional organisational and time management skills to complete all duties in a timely manner.

Responsibilities:

• Answering telephone calls, responding to queries, and replying to emails.
• Preparing expense reports and office budgets.
• Managing office supplies and ordering new supplies as needed.
• Systematically filing important company documents.
• Forwarding all correspondence, such as letters and packages, to staff members.
• Scheduling meetings and booking conference rooms.
• Hiring maintenance vendors to repair or replace damaged office equipment.

Requirements and Skills:

• Proficiency in all Microsoft Office applications.
• Bachelor’s Degree
• Working knowledge of business management.
• The ability to multitask.
• Excellent organisational skills.
• Effective communication skills.
• Exceptional customer service skills
• Excellent time management skills
• Problem-solving and analytical skills
• MUST RESIDE IN LEKKI