Administrative Officer at Jami Al Hakeem Foundation

Job Description:

• Ensuring J-HF office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Occasionally delivering reports or files to other departments
• Ensuring the confidentiality and security of files and filing systems
• Coordinating Schedules, arranging meetings, distributing memos and reports, and ensuring everyone is kept current on J-HF news and information
• Answer queries by employees and clients
• Distribute and store correspondences
• Prepare reports and presentations with statistical data as assigned
• Update office policies as needed
• Schedule in house and/or external events

Other Key Qualities Required:

• Understanding your role and responsibilities as well as policies of the organization.
• Completing tasks assigned by the Management, or line manager.
• Keeping internal information confidential
• Willing to learn and participate in meeting and training programs.
• A willingness to work as part of a team.
• A high degree of professionalism and the ability to follow instructions.
• Good organizational skills.
• Strong planning, organizational and interpersonal skills

Technical expertise, Skills, Knowledge, and competencies

• Proven work experience as an Administrative Officer, Administrator or similar role
• solid knowledge of office procedures
• Bachelor Degree or equivalent in Business Administration, Social Science or related fields.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• Good knowledge of Child Safeguarding, PSEA Policies, MHPSS and the concept of Do No Harm, and good at working with children and vulnerable people especial in emergency settings.