Administrative Officer at U-Save Foundation

Job Description

The finance and administrative support officer’s role is to manage field team logistics, coordinate  administrative and financial activities during field implementation. He/She will also document all  necessary means of verification as required by the project.  

Duties and Responsibilities 

• Administer and monitor the financial system in order to ensure that U-SAVE finances are  maintained in an accurate and timely manner 
• Assist with preparation of the budget 
• Implement financial policies and procedures 
• He/she would efficiently manage payroll and monthly local statutory returns e;g taxes,  pensions etc 
• He/she would provide logistics support and coordination to all field activities and staff travels.
• Provide administrative and technical support to the implementing partners that all advances  are retired and reports are prepared and submitted on a timely basis. 
• He/She would maintain U-SAVE’s financial files and records and administer U-SAVE’s financial  agreements. 
• He/she would supervise U-SAVE’s administrative assistants. 
• Track the approved budget by ensuring timely and appropriate cash flows matched with the  operational needs of assigned projects. 
• Visit projects and field offices periodically for financial monitoring of program activities.

Qualifications and Requirements 

• Minimum B.Sc. or HND, Master’s degree in Finance, Accounting, Social Sciences, Business  Administration and/or in a relevant field of study 
• Minimum of two (2) years of managerial experience in a non-profit organization or equivalent  experience, training and education 
• Extensive experience in the administrative and financial management of overseas programs at  the management level 
• A minimum of 2 years of progressive financial management experience on development  projects is required. 
• Experience coordinating human resources management activities, including the application of  labor laws, recruitment, and performance appraisal systems, is an advantage.
• Experience and knowledge of Global Fund regulations, policies, procedures, and familiarity  with subgrants management is an advantage. 
• Strong analytical and computer skills, especially with accounting software, spreadsheets, and  financial analysis, and knowledge of the usage of Quick Book are preferred.