Administrator and Bid Assistant at Avixio Projects

Job Description

• We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude.
• Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, putting together bids & tenders and generally being a helpful and positive presence in the workplace.
• The candidate 5+ years relevant work experience.
• Must be comfortable with computers, general office tasks, NIPEX and Ariba platforms and excel at both verbal and written communication.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Checking for active tenders and working with the technicalteam putting tenders together and uploadingthem on the appropriate platforms.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements

• B.Sc in Social Sciences or a related field.
• 5+ years relevant work experience.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.