Business & CD Administrator at LIPTON Teas and Infusions

Requisition ID: 1557

Job Description

• We are seeking a highly organized and versatile Business Administrator to join our team in a hybrid role. The ideal candidate will be responsible for managing a variety of administrative and operational tasks, ensuring the smooth and efficient functioning of our business.
• As the company administrator you will own the relationship with all 3rd party service providers to the office.
• This role requires a proactive individual with excellent communication skills, attention to detail, and the ability to work both independently and collaboratively in a hybrid work environment.

Job Scope & Key Responsibilities
Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, including emails and phone calls, on behalf of senior management.
• Prepare and edit documents, presentations, and reports.

Operations Management:

• Oversee day-to-day office operations and ensure a productive work environment.
• Coordinate with various departments to streamline processes and improve efficiency.
• Manage office supplies inventory and place orders as needed.

Financial Administration:

• Assist with budgeting, expense tracking, and financial reporting.
• Process invoices, payments, and reimbursements.
• Liaise with the finance department to ensure accurate and timely financial transactions.

Human Resources Support:

• Assist with recruitment processes, including scheduling interviews and onboarding new hires.
• Maintain employee records and assist with HR-related inquiries.
• Support employee engagement initiatives and company events.

Project Coordination:

• Coordinate and manage special projects as assigned by senior management.
• Track project progress, deadlines, and deliverables to ensure timely completion.
• Collaborate with team members to achieve project goals.

Hybrid Work Management:

• Facilitate communication and collaboration between remote and in-office team members.
• Ensure that remote employees have the necessary tools and resources to perform their duties effectively.
• Organize virtual meetings and maintain regular check-ins with remote staff.

Qualifications

• Bachelor's Degree in Business Administration, Management, or a related field.
• 5 years of experience in an administrative or operational role, preferably in a hybrid work environment.
• Strong organizational and multitasking skills with a high attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
• Discretion and confidentiality in handling sensitive information.
• Strong problem-solving skills and the ability to anticipate needs and take initiative.

Skills and Experience Required:

• Experience with financial administration and basic accounting principles.
• Knowledge of human resources practices and procedures.
• Familiarity with remote collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Previous experience in project management or coordination.

Benefits

• Competitive salary and performance-based incentives.
• Flexible hybrid work schedule.
• Comprehensive health insurance.
•  Retirement savings plan.
• Professional development opportunities.
• A supportive and dynamic work environment.