Executive & Administrative Assistant at Venmac Resources Limited

Job Description

• As an Administrative Associate, Office of the CEO, your significant contribution to our Business Group and directly to the CEO, will be to provide administration, support, project management, reporting, and productivity to the CEO.
• Your role is sensitive because it directly impacts the professional life of the CEO across her different functional expressions including: Business The Firm, Compering, Corporate Training, Consulting etc., Ministry Itinerary Preaching Assignments

Responsibilities

Functional Support Business:

• Act in the confidence and best interest of the CEO, as an Administrative Associate and Personal Project Assistant.
• Serve as the primary point of contact for internal and external constituencies on all matters about the CEO, regarding inquiries, requests, invitations, etc. made to the Office by email or letters.
• Always prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
• Excellently follow and execute the standard process for invitation management for the CEO both in official and ministry contexts, ensuring prompt response, orderly calendarization, brand assets transfer as well as effective communication and follow-up with all parties involved.
• Handle billings and invoices for work done corporate training, compering, consulting work, etc. by the CEO for clients individuals and organizations.
• Provide sophisticated calendar management for the CEO, including prioritizing urgent inquiries and requests while troubleshooting any time conflicts; make judgments and recommendations to ensure the smooth running of her engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead, including:

Assisting with special projects;

• Designing, researching, and producing documents, reports, and presentations;
• Collecting and preparing information for meetings with staff and outside parties;
• Composing and preparing correspondence;
• Maintaining contact lists and databases;
• Making travel arrangements; and completing expense reports
• Working on media-related projects that elevate the CEO’s brand
• Work closely with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate the CEO’s needs in advance of meetings, conferences, etc.
• Complete projects assigned by the CEO by working with appropriate team members, including Senior Leadership, on behalf of the CEO.
• Research and share with the CEO relevant thought-leadership opportunities, events, grants, educational programs, press access, etc. that would be beneficial to her work and status
• Attend corporate events with the CEO, based on her request, and where appropriate take notes, document commitments and agreements to remind her of, as well as follow up to ensure goal accomplishment.
• Manage CEO’s ticket bookings, travel itinerary, accommodation, etc. when on local or international travels for both personal and official purposes.
• Take minutes of meetings and documentation of key information provided during Team Meetings, Strategy Sessions, etc.
• Take calls, manage responses, etc. on behalf of the CEO through a dedicated phone.

Functional Support Ministry:

• Liaise with the Director of Ministry Support as appropriate to share ministry event details, and provide key information at your disposal to facilitate ease of service for the Ministry.
• Attend all Ministry Events with the CEO, and provide logistic support to aid effective ministration setup.
• Other Duties
• In the course of your duties, you’d work closely with the CEO to achieve set goals. However, you would report directly to the General Manager. Your ideas are welcome and we want to count on you to be proactive, take initiative, and accomplish all tasks with excellence.

Female applicant only