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Job Summary

• The executive assistant for an event company is responsible for providing high-level administrative support to the executive staff and ensuring the smooth and efficient operation of the company. This individual will be responsible for managing a wide range of tasks relating to event planning, coordination, and logistics.

Duties and Responsibilities

• Event Coordination - The executive assistant will be responsible for overseeing the coordination of events, including securing event spaces, catering, and other logistics required for successful event planning.
• Budget Planning - The executive assistant will assist in creating and maintaining event budgets, and ensure that all expenses fall within the allocated budget.
• Communication - The executive assistant will serve as the main point of contact between staff, clients, vendors, and event attendees.
• Administrative duties - The executive assistant will perform a variety of administrative tasks such as scheduling appointments and meetings, preparing reports and paperwork, and managing databases.
• Travel arrangements - The executive assistant will make travel arrangements for staff and clients, including arranging transportation and accommodations.
• Marketing and Promotion - the executive assistant will assist with marketing and promotion activities for the event company, including social media management and advertising.
• Customer Service - The executive assistant will provide customer service to clients and vendors, including answering phone calls and emails, and responding to inquiries.
• Event Reconciliation - The executive assistant will reconcile event income and expenses, ensure that expenses are properly recorded, and create financial reports.
• Vendor Management - The executive assistant will manage relationships with vendors and suppliers, including negotiating contracts and ensuring timely payment.

Qualifications

• Bachelor's Degree in Event Planning, Marketing, Business Administration or a related field.
• 3 - 5 years work experience.
• Experience planning and coordinating events
• Ability to multitask effectively and prioritize responsibilities -
• Strong organizational and communication skills
• Strong computer skills, including proficiency in Microsoft Office
• Ability to work independently and take initiative
• Must be able to work flexible hours, including weekends and evenings.