Executive Assistant at Alan & Grant

Key Responsibilities

• Manage the Managing Directors calendar, ensuring appointments and meetings are well coordinated
• Screen and prioritize incoming calls, requests, also provide appropriate responses or redirect as needed.
• Act as liaison between the managing director and staff as necessary.
• Represent the Managing Director at internal and external meetings with the directive of the Managing Director.
• Must be cost and time sensitive
• Must be able to determine what should or should not get to the MD's table.
• Needs to show maturity in working relationship with members of staff.
• Must be versatile in the use of office tools for good performance.
• Have a robust knowledge of the company's product/services that will lead to sales.

Requirements

• First degree in any relevant field
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Strong organizational skills and ability to multitask
• Problem-solving and decision-making
• Pro-activity and self-direction
• Interpersonal skills