Executive Assistant at EMEL

Job Summary

• The Executive Assistant to the Director of Strategy & Innovation will provide high-level administrative support to the DSI and other Directors, facilitating smooth operations and strategic initiatives within the hospital.
• The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and projects effectively.

Key Responsibilities
Administrative Support:

• Manage and maintain the DSI’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails, calls, and requests.

Meeting and Event Coordination:

• Organize and coordinate meetings, conferences, and special events, including logistics and materials preparation.
• Take and distribute minutes for meetings and follow up on action items.

Project Management:

• Assist in the planning and execution of strategic initiatives and projects led by the DSI.
• Track project progress, deadlines, and deliverables, ensuring timely completion of tasks.

Research and Analysis:

• Conduct research and gather information to support strategic planning and decision-making processes.
• Prepare reports and presentations with relevant data and insights.

Stakeholder Engagement:

• Serve as a liaison between the DSI and internal/external stakeholders, including senior management, staff, and external partners.
• Handle confidential and sensitive information with discretion and professionalism.

Miscellaneous:

• Any other tasks as may be assigned by the directors.

Job Qualifications

• Bachelor’s Degree with minimum of second class upper in any field.
• 1 year or more of experience as an executive assistant is preffered
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and attention to detail.
• Flexibility and adaptability to work in a dynamic and fast-paced environment.