Executive Assistant - Marketing at British American Tobacco

ROLE POSITIONING AND OBJECTIVES

The Executive Assistant main responsibility is to provide comprehensive and proactive support to the Head of Trade Marketing on a wide range of complex tactical and administrative tasks whilst prioritising and taking personal responsibility for all activities in order to enhance effectiveness. The Executive Assistant will also be responsible for executing defined work projects of moderate complexity.

Your key responsibilities will include:

Business

• Manage the work schedule (electronic calendars, visits and work plans) for the Head of Trade Marketing, as required.
• Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
• Co-ordinate meetings, internal and external engagements, conferences (local and global), workshops and team-building events with professionalism and to a high level of competency.
• Responsible for organising extensive global travel arrangements (transportation, hotels and visas) as required.
• Perform routine transactions such as cash advance, expense statements and retirements as required
• Prepare complex presentations and briefings
• Main custodian of the review team meeting minutes
• Good influencing and facilitation skills to act as the interface between end market business units, procurement and Vendors with regards low value sourcing

People

• Effectively interface with the Executive Assistants of the West Africa Area Leadership Team to achieve targets
• Effective relationship with and role model to Executive Assistants within BAT and in other companies
• Develop self through training, learning and development opportunities
• Identify areas for improvement and execute improvement plans as required.

What are we looking for?

• BSc/BA Degree
• Solid secretarial and administrative skills, including excellent verbal and written communication
• Self-starter, keen and confident to use own initiative
• Proactive “can do” work ethic – flexible approach to working
• Solid interpersonal skills – mature, responsible, assertive attitude with the ability to influence at all levels of the organisation
• Excellent organisation skills and attention to detail
• Ability to establish priorities, maintain confidentiality and work under pressure
• Good numeric skills to work with financial systems and resolve queries
• Very good working knowledge of Word, Excel, and PowerPoint.
• French Language is a plus

What do we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills.
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes.