Executive Assistant at Nicole Sinclair Consulting

Job Description

• Our client is looking to hire an executive assistant/project executive for their CEO The individual must possess business acumen as would be required to manage assigned business projects on behalf of the CEO.
• This role will Report directly to the Group CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for staff, board members, and clients on all matters pertaining to the Office of the CEO.

Responsibilities
Executive Support:

• Will be required to manage sensitive matters with a high level of confidentiality and discretion
• Will complete a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Will Plan, coordinate and ensures the CEO’s schedule is followed and respected.
• Will Communicate directly, and on behalf of CEO, with Board members, on matters related to CEO’s initiatives.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Manage the Executive’s contacts. Be responsive of emails/texts/phone calls with contacts, within and outside normal business hours.
• Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned – such as personal events and/or family needs.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Senior Management Liaison:

• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans
• Edits and completes first drafts for written communications to external stake holders.

Requirements

• Candidates should possess a B.Sc with 5 years experience.