Executive Assistant to the DG/CEO at People Capacity Management

Job location: Lagos

Job responsibilities

• Assist the Director General with daily administrative duties such as: managing an active calendar of appointments; drafting correspondence; conducting research; arranging detailed travel plans, scheduling meetings, preparing reports and documents for meetings etc.
•  Act as first point of contact to the Director General/CEO in dealing with correspondences and phone calls, i.e. ensuring proper screening and appropriate handling of phone calls, inquiries and requests. Creates win-win situations for direct access to the DG/CEO’s time and office.
• Plans, coordinates and ensures the DG/CEO’s schedule is followed and respected.
• Ensures that the DG/CEO’s bio is kept up to date and responds to requests for information/materials regarding the DG/CEO.
• Communicates directly, and on behalf of the DG/CEO, with Governing Council members, staff and others, on matters related to the DG/CEO’s initiatives.
• Successfully completes critical deliverables with a hands-on approach, including editing and completing first drafts of written communications to internal/external stakeholders, drafting acknowledgement letters, personal correspondence and other tasks that facilitate the DG/CEO’s ability to effectively lead the Institute.
• Regularly produce various content types, including email, social media posts, blogs and white papers. Collaborate with other departments as necessary to create innovative content ideas for the DG/CEO’s office.

Job requirements

• Bachelor’s degree in Law, Economics, Mass Communication, Business Management, Administration or any other Social Science discipline.
• Minimum of eight (8) years relevant experience.
• Experience in a Business Membership Organisation will be an added advantage
• Certification/Courses in Office management, Administration and Executive/ Personal assistant will be an added advantage.
• Ability to multi-task, plan and prioritize tasks
• Well-developed leadership and people management skills
• Strong verbal and written communication skills
• Excellent coordination and organizational skills
• Strong inter-personal and collaborative skills
• Excellent time management skills
• Confident decision-making skills