Facility Manager at Acme Professionals

Role Overview:

This is a full-time on-site role for a Facility Manager in a real estate property development company located in Victoria Island. The Facility Manager will play a critical role in overseeing facilities management services for the real estate properties. This position involves managing technical and support staff, ensuring tenants’ satisfaction, ensuring the smooth operation of buildings, and maintaining a safe and secure environment for tenants.

Responsibilities:

Resource Allocation and Budget Management:

• Directly guide and manage facility management operations, allocating resources within the approved budget.
• Develop, monitor, and strategically deploy preventive maintenance programs for equipment, communication devices, and soft services.
• Evaluate operational processes and recommend improvements to enhance efficiency while adhering to legal regulations.
• Manages facility budgets, tracking expenses and ensuring cost-effective solutions.
• Identifies opportunities for cost savings without compromising quality.
• Prepares accurate financial reports related to facility expenditures.

Security Coordination:

• Collaborate with the Chief Security Officer to maintain appropriate security levels.
• Oversee the security team’s activities and ensure tenant safety.

Vendor Management and Contract Negotiation:

• Select vendors based on their track record of excellence.
• Negotiate fees and fee structures with vendors.
• Ensure professional contract management for various services.

Tenant and Stakeholder Relations:

• Maintains positive relationships with tenants, addressing their concerns and requests.
• Collaborates effectively with property owners, vendors, and contractors.
• Resolves tenant disputes professionally.
• Collaborates effectively with the finance department to ensure prompt collection of all receivables from tenants.

Asset Maintenance and Data Management:

• Coordinate the proper maintenance of assets (e.g., vehicles, furniture, Air conditioners, general equipment).
• Maintain an asset register and track equipment history.

Health and Safety Compliance:

• Ensures compliance with health and safety regulations.
• Conducts regular safety inspections and implements corrective actions.
• Promotes a safe work environment for all occupants.

Project Management:

• Successfully oversees facility improvement projects, renovations, and upgrades.
• Manages project timelines, resources, and stakeholder expectations.
• Communicates project progress effectively.

Leadership and Teamwork:

• Provides clear direction to facility staff, fostering a collaborative work environment.
• Encourages teamwork, professional development, and continuous learning.
• Leads by example and motivates the team to achieve goals.

Qualifications:

• Education: bachelor’s degree in real estate management, Urban and Regional Planning, or related disciplines. M.Sc. will be an added advantage.
• Certification: Relevant professional qualifications will be an added advantage.
• Experience: 5 years of core facilities management experience.

Skills:

• Strong knowledge of preventive maintenance programs.
• Proficiency in vendor management and negotiation.
• Familiarity with legal regulations related to facilities management.
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• Advanced mechanical skills and knowledge of plumbing, HVAC and other building systems
• Great time management, organization, and prioritization abilities
• Keen attention to detail and efficient problem-solving skills