Field Office Coordinator Nigeria Pulka at Norwegian Refugee Council (NRC)

Responsibilities

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

• Line management for field staff such as Finance, HR & Admin, and Logistics/ICT and coordination of program staff
• Manage and coordinate activities HR & Admin, finance, logistics, and security tasks of the field office 
• Ensure adherence to NRC policies, handbooks, procedures, and SOPs/guidelines
• Ensure adherence to Security and Risk Management policy and procedures
• Coordinate and assist with budgets and costs for the field office’s shared costs and support functions
• Provide support in the training and development of staff
• Provide support to project implementation at the field office level 
• Coordinate representation meetings with the UN, partners, and authorities 
• Promote the rights of IDPs/returnees in line with the advocacy strateg

Specific responsibilities

Operational Management:

• Responsible for providing effective and efficient support to field-based staff in implementing NRC projects, in close coordination and collaboration with CC Project Managers.
• Responsible for providing timely and methodical updates regarding the context, needs, and trends to the Area Manager.
• Responsible for budget management at the field office level, in line with the approved authorization table, and ensuring appropriate burn rates are maintained and that solutions to over/under expenditure are applied.
• Support the field-based staff, by reporting on potential conflicts of interest, fraud, protection concerns, and any other effects related to NRC’s assistance

 Safety and Security

• Support dedicated NRC safety and security staff in information collection and sharing to ensure the safety of NRC staff and participants.
• Ensure security guidelines and security risk assessments are implemented and regularly updated for all project locations. 

Program Development:

• Ensure all relevant stakeholders are included in the planning and implementation of projects as appropriate.
• Under the line management of the Area Manager and close cooperation with CC Project Managers/Coordinator, contribute towards drawing up plans, proposals, and budgets for new projects/extensions of projects in conjunction with the relevant team, both program and support staff.
• Closely monitor the field implementation and ensure quality programming along with timely completion of the project's deliverable
• Support multi-sectoral emergency preparedness and response as required by the context and management. 

Logistics and Finance:

• Ensure appropriate Financial and Logistical NRC systems/ procedures are in place, maintained, and adhered to so that all field office support functions are carried out effectively and efficiently.
• Ensure regular communications between the Area Office and field office support functions are maintained.
• Responsible for ensuring timely submission of cash forecast to the Area Office.
• Responsible for the preparation of projected expenditures every month (cash book management).
• Responsible for accurate budget control and overall responsibility for financial management at the project site in line with active projects.

Human Resource and Administration Management:

• Plan staff requirements and, as agreed with the Area Manager liaise with the HR department for support.
• Responsible for appraisals as per NRC’s standard requirements and procedures.
• Ensure all new team members are adequately briefed on arrival in the field and departing team members are debriefed.
• Responsible for facilitating capacity development and training of all personnel.

Coordination and Representation

• Responsible for attending meetings and coordination fora, representing NRC strictly within the limit set out by the Area Manager.
• Act as the main point of contact for NRC with members of the public, beneficiaries, local authorities, I/NGOs, and any other persons or organizations at the field level
• In line with NRC’s standards, ensure communication plans are implemented, stakeholders are informed on NRC’s activities, and the organization is well accepted by communities.
• In charge of producing weekly and monthly reports, flash reports, and any other reports as requested by the Area manager.

Qualifications

Generic professional competencies: 

• Strong understanding of humanitarian response architecture, particularly in terms of emergency response and humanitarian protection.
• Previous experience working in complex contexts.
• Demonstrated experience and understanding of Management and Project Cycle Management in general.
• Fluency in English (both written and verbal).
• Computer literate in Microsoft Office, including strong skills in Word, Excel, and Outlook.
• Good leadership and management skills

Context/ Specific Skills, Knowledge, and Experience:

• Bachelor's Degree in social science, Public Administration, Business Administration, Economics and Business Management.
• At least 3 years  experience in a similar role in a humanitarian and/or recovery context
• Knowledge of the context in northern Nigeria, Gwoza-Pulka in particular.
• Experience in support functions such as Logistics, Finance, or HR is an advantage.
• Experience in context analysis and humanitarian needs assessment, project monitoring and evaluation, and program development.
• Experience in coordination and representation, including with local authorities, I/NGOs, and communities.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Strong ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Excellent communication skills.
• Fluency in local languages.