Finance and Administrative Manager at Kalthum Foundation for Peace

Job Summary

• Planning, coordinating, and implementing Financial, Admin, and Human resources activities and policies according to legal obligations, standards, and procedures to provide quality, reliable, and transparent information to the organization.

Functions
Accounting Management:

• Check all accounting documents to meet necessary quality standards.
• Submit payment requests to the budget holder for validation.
• Prepare payment lists with the support of the program team leader.
• Process payments.
• File hard copies of documents and record information in Excel.
• Crosscheck all transactions in the bank and cash journal.
• Proceed with monthly accounting closure reporting.

Budget Management, Treasury, and Internal Control:

• Lead budget planning and forecasting.
• Ensure budget implementation and monitoring.
• Prepare quarterly cash requests based on funding agreements.
• Ensure KFP treasury has a sufficient balance.
• Crosscheck the rooster and working hours.
• Support monthly items inventory control.
• Crosscheck prices of goods and services in Maiduguri.

Administrative and Human Resources Management:

• Coordinate and schedule meetings and appointments.
• Maintain and update project documentation.
• Assist in the recruitment and onboarding of project staff.
• Provide administrative support to project team members.
• Maintain project databases and filing systems.
• Prepare labor contracts between KFP and recruited employees.
• Control timesheets or roosters and working hours.
• Manage the payroll of KFP staff.
• Manage leaves and disciplinary processes.
• Support capacity-building needs assessment and training plan.
• Ensure monthly Human Resources reporting.

Qualifications and Requirements

• Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in financial management, budgeting, and administrative roles.
• Strong knowledge of accounting principles, procedures, and standards.
• Familiarity with HR policies and procedures.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office Suite and accounting software.
• Ability to work independently and collaboratively in a team environment.